Keeping Up To Date During Leave

What you need to know

While you're on a leave, taking care of yourself or your family is your top priority. Remember to also keep up with what’s going on with your LOA status and disability benefits to make sure your bases are covered, including:

  • Responding promptly to requests for information from Sedgwick,
  • Keeping your benefits coverage up to date, and
  • Planning for your return to work.

 

What you need to do

Track your leave status. Log in to  mySedgwick to:

  • Keep tabs on your leave – Check the status of your leave request or your disability claims. See how many days of job protection you have left under the Family and Medical Leave Act (FMLA) or a state leave, if applicable.
  • Extend your leave when necessary – Be sure to request an extension as soon as possible if you need to extend your LOA, before your current LOA expires. You will also need to provide additional documentation within 20 days to support an extension request. Sedgwick’s LOA team will guide you through this process.
      

Special Information for Associates Working in the following states

California

California Paid Family Leave (CA PFL) is a paid leave program that gives associates in your area time away from work to welcome a new child, care for themselves, and care for their families.  

 

The CA PFL has made the following change: 

 

  • Starting July 1, 2020, the CA PFL is expanding from six weeks to eight weeks of paid leave. 
  • To access the program, file a claim directly using the state's website.

District of Columbia

District of Columbia Paid Family Leave (DC PFL) is a paid leave program that gives associates in your area time away from work to welcome a new child, care for themselves, and care for their families. 

 

Starting July 1, 2020, it offers:

 

  • Up to two weeks of paid leave for your own medical condition. 
  • Up to six weeks to care for another family member. 
  • Up to eight weeks to welcome a new child through birth, adoption, or foster care placement. 
  • You're eligible if you've spent more than 50% of your time working in the District over the last year, with no requirements for minimum hours or length of service.

 

To access the program, apply on the District's website at https://dcpaidfamilyleave.dc.gov/.

Massachusetts

Massachusetts Paid Family and Medical Leave (PFML) is a statewide program that gives associates job-protected paid time away from work to bond with a new child or to care for themselves and their family members during life’s most difficult times. All Massachusetts associates are eligible, including part-time and temporary. Starting Jan. 1, 2021, associates can take:

 

  • Up to 12 weeks to welcome a new child into their family through birth, adoption, or foster care placement.
  • Up to 20 weeks if they have a serious illness or injury.
  • Up to 26 weeks to care for a family member who is a covered service member. 
  • Up to 12 weeks to provide support when a family member is on active military duty or has been notified of an impending order to active duty.

 

Starting July 1, 2021, they can also take up to 12 weeks to care for a relative with a serious illness or injury.

New Jersey

New Jersey Family Leave Insurance (NJ FLI) and Temporary Disability Insurance (NJ TDI) are leave programs that give eligible associates working in New Jersey paid time away from work to care for themselves or their family members in certain circumstances.

 

The NJ FLI has made the following changes:

 

  • Starting July 1, 2020, the NJ FLI is expanding from six weeks to 12 weeks of paid leave. The maximum number of days of intermittent leave you can take is also increasing, from 42 to 56.

To access the program, contact Sedgwick at 800-492-5678 or mySedgwick.com

Washington

Washington State (WA) has a Paid Family and Medical Leave (PFML) benefit for associates working in WA. This state paid leave benefit is funded by both associates and Walmart. To make the most of your maternity benefits, if you work in WA, you may be eligible for both state PFML benefits in addition to Walmart’s paid maternity benefits. Here’s how it works:

 

  1.  File a claim for WA PFML  begin by contacting WA to file a PFML claim by going to the state’s dedicated website: www.esd.wa.gov or call 833-717-2273    
  2. File an LOA claim with Sedgwick – be sure to start an LOA claim with Sedgwick in addition to WA. Use the mySedgwick online tool to start your Walmart LOA claim.    
  3.  Send your WA PFML award letter to Sedgwick – once approved by the state, WA will send you an award letter outlining your PFML benefits. Send a copy of your award letter as soon as you receive it to Sedgwick, as this letter will help Sedgwick determine if you are eligible for additional benefits from Walmart, including longer job protection while you’re on LOA.    
  4. Coordinating paid leave benefits – for associates eligible for both Walmart’s short-term disability benefits and WA PFML, you’ll need to first apply with WA for your state benefits. Walmart will supplement the state benefit with short-term disability benefits through Sedgwick. This means the total paid disability benefits between both the WA PFML plus Walmart short-term disability benefits would not exceed 100% of your income prior to your leave.  
  5.  Use your earned PTO – just a reminder, you can use your earned PTO to get paid during any waiting periods for either your state or Walmart maternity leave benefits. And your earned PTO is available to you during your maternity leave. Let Sedgwick know if you’d like to use your earned PTO while on leave.    


Please note:
 Since you can’t receive more than your income prior to taking PFML, using your PTO while on WA PFML may lead to you receiving a reduced benefit from the state.

Please contact WA’s dedicated PFML experts by calling 833-717-2273 or read the Quick Reference Guide for more details.   

You can also call Sedgwick for questions or updates at 800-492-5678.
 

Getting paid while on LOA

You may be able to get paid while on a leave, depending on the type of leave you take:

  • Military differential, if eligible
  • PTO, including any remaining personal or sick time (for salaried associated, truck drivers and ecommerce hourly associates only)
  • Short and long-term disability
  • Maternity
  • Parental
  • Workers' compensation

For more information, see Getting Paid.
 

Pay your benefit premiums

To keep up your benefits coverage during your leave, you must continue to pay the benefit premiums that are normally deducted from your paycheck:

  • If you're eligible for short-term disability benefits during your leave, your premiums will be deducted automatically from your disability check.
  • If you're on an unpaid leave, or if you exhaust your short-term disability benefits, you must pay your premiums yourself by the Friday of the end of each pay period. Your coverage may be cancelled after a 30-day grace period for non-payment of your premiums.

To learn how much you'll need to pay and how to make payments, contact People Services at 800-421-1362.

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