WalmartOne also gives you access to a secure online portal where you can manage the information held by Asda on your colleague record – for more information on the ways Asda uses your information to manage your employment please see the colleague Privacy Notices on WalmartOne
Where do we collect your Personal Information from?
We collect nearly all the Personal Information on WalmartOne directly from you, based on information held on your colleague record (such as your name), from your application to work with us, or from updates to your colleague record which you have made.
Who do we share it with?
We have controls to limit access to your Personal Information to:
a) Individual colleagues who need it to do their job, such as managing your WalmartOne account.
b) Business partners and our parent company Walmart Inc., who need it to provide services to us, such as maintaining our computer systems, website & tools, or who deliver this process on our behalf.
If requested, and where it is required or permitted by law, we may provide Information to:
a) Official bodies, such as government agencies, local authorities, regulators and the police, who are authorised to request Information where it is necessary for their lawful purposes;
b) Asda’s advisers, including lawyers, insurers, accountants and auditors;
c) Other organisations such as law firms or insurance companies acting on behalf of individuals, who may request evidence containing Personal Information, to support a claim.
Where is your Personal Information kept, processed and accessed from?
Some of our computer systems, including our websites, are operated by our parent company Walmart Inc. in the United States or by other companies contracted to provide services to Asda that operate in countries outside the UK or EU. So some of your Personal Information is stored and processed overseas, in the following countries: United States of America (USA), India and Turkey.
Because the law in some of these countries does not provide the same level of protection as UK and EU law, we put in place data transfer agreements (which are considered appropriate safeguards) with Walmart and each company that processes Personal Information outside of the UK.
These agreements require that, wherever your Personal Information is held, it is protected to the same high standard as required by law in the UK. You can request a copy of a data transfer agreement from our Data Protection Officer by emailing us at firstname.lastname@example.org
How long will we keep your Personal Information for?
Information on WalmartOne is regularly refreshed and information which is no longer relevant or required is regularly deleted. Your personal information relating to your employment will be kept for no longer than 7 years beyond the end of your employment with us unless otherwise stated.
How do we protect and secure your Personal Information?
We use security measures, including physical, administrative, and technical safeguards to protect the confidentiality of your Personal Information. These measures include encryption, security certificates, access controls, information security technologies, policies, procedures and other information security measures to help protect your Information.
When designing or implementing new computer systems and processes we look at ways to identify and mitigate potential security risks and then monitor and test our security systems to help protect your Personal Information.
How can I exercise my Privacy Rights?
This Privacy Notice tells you all about how we collect and process your Personal Information, and why we are allowed to do so. If you want to know more about your Privacy Rights and how to make a Rights Request, get in touch with the Privacy Team at email@example.com